References
Accounts
鈥� Account List
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Accounts Normally Not Allowed on Federal Funds - If one of these accounts is used with a federal fund cost center on a voucher,
requisition, PO, or journal, a warning message will appear. The user should verify
the account and cost center are correct. If they are correct, the document must be
routed through the Office of Contracts and Grants/Sponsored Projects in workflow for
their approval. See 鈥淔und Codes鈥� below for a list of fund codes. Federal fund codes
have 鈥淔ederal鈥� in the Sub-Type column.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Budget Account/Actual Account Cross Reference is available in the Finance System.
鈥� Navigation to Expenditure node/account cross reference (BUD_EXPENSE tree) in
the Finance System(09-01-13 most current dated tree): Main Menu\Tree Manager\Tree
Viewer Tree name = BUD_EXPENSE
鈥� Navigation to Revenue node/account cross reference (BUD_REVENUE tree) in the
Finance System(09-01-2010 most current dated tree): Main Menu\Tree Manager\Tree Viewer
Tree name = BUD_REVENUE
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Fund Restrictions on Food and Entertainment-Related Accounts
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Job Code and Account Cross Reference HR730 & HR783
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� New Salary and Wage Budget Node and Account Information
Baseline Standards and Cash Handling Policy and Procedure
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� FY25 Baseline Standards and Cash Handling Policies and Procedures
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥�
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥�
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥�
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� FY25 Baseline Standards and Cash Handling Policies and Procedures
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥�
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥�
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥�
Cash Handling
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� MAPP 05.01.01 Guidelines
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Departmental Cash Handling Guidelines
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Petty Cash & Change Fund Guidelines
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Cash Fund Custodian Responsibilities
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Addendum A - Departmental Petty Cash/Change Fund Request for Establishment or Modification, Acknowledgement of Receipt of Funds, and/or Cash Policies & Procedures Certification.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Addendum B - Petty Cash Advance Request Form
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Addendum C - Incident Report Form
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Addendum D - Overage/Shortage Report Form
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Additional Information
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� MAPP 05.01.01 Guidelines
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Departmental Cash Handling Guidelines
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Petty Cash & Change Fund Guidelines
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Cash Fund Custodian Responsibilities
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Addendum A - Departmental Petty Cash/Change Fund Request for Establishment or Modification, Acknowledgement of Receipt of Funds, and/or Cash Policies & Procedures Certification.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Addendum B - Petty Cash Advance Request Form
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Addendum C - Incident Report Form
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Addendum D - Overage/Shortage Report Form
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Additional Information
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� JPM Chase 鈥� Remote Check Capture User Guide
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� JPM Chase 鈥� Detailed Cash-Check Deposit Procedure
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� JPM Chase 鈥� Remote Check Capture User Guide for Gift Checks
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Cash Journal and Deposits Guidelines
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Detailed Cash-Check Deposit Procedure
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Electronic Payment Guidelines
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Electronic Payment Notification of Pending Transactions Form
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� NSF Check Procedures
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Remote Deposit Procedures 鈥� Gift
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� emote Deposit Procedures 鈥� Non Gift
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Responsibilities of Accounting Departments
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Responsibilities of Cash Handling Areas
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Responsibilities of Component CFOs
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Responsibilities of Treasurer
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Treasury Offset Notices (Federal)
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥�
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Police Department Money Transfer Request Procedures
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� JPM Chase 鈥� Detailed Cash-Check Deposit Procedure
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� JPM Chase 鈥� Remote Check Capture User Guide for Gift Checks
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Cash Journal and Deposits Guidelines
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Detailed Cash-Check Deposit Procedure
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Electronic Payment Guidelines
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Electronic Payment Notification of Pending Transactions Form
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� NSF Check Procedures
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Remote Deposit Procedures 鈥� Gift
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� emote Deposit Procedures 鈥� Non Gift
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Responsibilities of Accounting Departments
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Responsibilities of Cash Handling Areas
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Responsibilities of Component CFOs
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Responsibilities of Treasurer
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Treasury Offset Notices (Federal)
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥�
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Police Department Money Transfer Request Procedures
FY2025 Certifying Signatories 鈥� Individuals authorized to approve non-workflow transactions for their college/division
by signing the appropriate document (e.g., Travel Requests) or through email (e.g.,
Physical Plant Work Requests). Department approvers, which approve workflow transactions,
are listed separately on this web page for each transaction category (e.g., GL Journal
Workflow, Voucher Workflow, etc.).
Cost Center Verification Toolkit
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Administrative Fee for Self-Supporting Entities
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Benefit Pool Allocation
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Cost Center Manager Delegation Memo
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Cost Center Verification Log
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Cost Center Verification Procedure
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� How to read the 1074 Report
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� IDC analysis worksheet
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� IDC Analysis 1074 Example
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥�
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥�
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Administrative Fee for Self-Supporting Entities
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Benefit Pool Allocation
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Cost Center Manager Delegation Memo
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Cost Center Verification Log
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Cost Center Verification Procedure
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� How to read the 1074 Report
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� IDC analysis worksheet
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� IDC Analysis 1074 Example
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥�
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥�
Department List --- and SA department IDs, department names, college/division names, and college/division
administrators (or equivalent). The levels indicated are from the most current DEPTID_ROLLUP
tree for business units 00730 and 00783. This list is maintained by the Budget
Office and updated as needed.
DEPTID_ROLLUP Tree --- Instructions for using the DEPTID_ROLLUP tree with placeholders to run Finance
reports.
鈥� SharePoint site dedicated to DocuSign digital signature solutions services.
Site include introduction, training documents, and information regarding functionality
and access.
Encumbrance Adjustment Form --- The Encumbrance Adjustment Form is used to request non-payroll encumbrance adjustments
( and System only). --- Effective 09/01/22, this form is processed through DocuSign
.
Finance Queries
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Instructions for Sharing a Private Query
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Queries Recommended for Departments
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Instructions for Sharing a Private Query
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Queries Recommended for Departments
GL Journal Workflow Information
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� GL Journal Checklist --- Quick reference to key journal creation steps and backup document
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� GL Journal Creation
鈥� GL Journal Creators and Approvers --- List of operators who create and/or approve GL journals in workflow.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� --- Register for online GL journal workflow training
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� GL Journal Checklist --- Quick reference to key journal creation steps and backup document
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� GL Journal Creation
鈥� GL Journal Creators and Approvers --- List of operators who create and/or approve GL journals in workflow.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� --- Register for online GL journal workflow training
Internet Explorer 7.0 and the Finance System --- Recommended setup instructions for IE 7.0 that will allow users of the Finance
System to download reports and queries to Excel. Please note that these instructions
do not address incompatibility issues with the HR System or other applications, which
are being tested separately.
P-Card and Travel Card Information
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� P-Card and Travel Card Matrix --- Summarizes the use, restrictions, and payment process for all types of P-Cards and Travel Cards.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� P-Card Information
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥�
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� P-Card and Travel Card Matrix --- Summarizes the use, restrictions, and payment process for all types of P-Cards and Travel Cards.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� P-Card Information
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥�
Professional Membership Organizations Approved for State Funds --- If paying professional membership fees with state funds, the organization must
be on the approved list. Submit a Membership List Addition Request Form to add an
organization. If paying professional membership fees with local funds, the organization
does not have to be on the approved list.
Requisition Workflow Information
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� PowerPoint 鈥淩equisition Workflow鈥� --- Overview of Requisition Workflow identifying changes. Also includes Requisition Reminders.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Requisition Workflow process --- A comprehensive Word document that takes the user step by step though the process of entering a Requisition into Workflow.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� PowerPoint 鈥淩equisition Workflow鈥� --- Overview of Requisition Workflow identifying changes. Also includes Requisition Reminders.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Requisition Workflow process --- A comprehensive Word document that takes the user step by step though the process of entering a Requisition into Workflow.
Revenue Contract Form
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� To help ensure compliance with SAM 03.A.05, 搂 7.5, all System revenue contracts of more than $50,000 will document appropriate administrative reviews using the 鈥淩evenue Contracts Over $50,000 Administrative Review and Approval Form鈥�.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� This form helps to ensure that all revenue contracts have appropriate reviews for tax compliance, debt covenant compliance, and auxiliary enterprise compliance.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Specific instructions for form routing are found on the second page of the form.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Revenue contracts over $50,000 will not be accepted by the Office of Contracts Administration without a completed and signed form.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Form: Revenue Contracts Over $50,000 Administrative Review and Approval Form (Effective 09/01/2022, this form is processed through DocuSign)
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� To help ensure compliance with SAM 03.A.05, 搂 7.5, all System revenue contracts of more than $50,000 will document appropriate administrative reviews using the 鈥淩evenue Contracts Over $50,000 Administrative Review and Approval Form鈥�.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� This form helps to ensure that all revenue contracts have appropriate reviews for tax compliance, debt covenant compliance, and auxiliary enterprise compliance.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Specific instructions for form routing are found on the second page of the form.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Revenue contracts over $50,000 will not be accepted by the Office of Contracts Administration without a completed and signed form.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Form: Revenue Contracts Over $50,000 Administrative Review and Approval Form (Effective 09/01/2022, this form is processed through DocuSign)
SC Voucher Information
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Contractual Agency Fund Support of Operating Expenses on SC Vouchers
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� SC Voucher Procedure for Tuition and Fee Payments on Sponsored Projects
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Sponsored Projects Tuition and Fee Reimbursement Form
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Contractual Agency Fund Support of Operating Expenses on SC Vouchers
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� SC Voucher Procedure for Tuition and Fee Payments on Sponsored Projects
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Sponsored Projects Tuition and Fee Reimbursement Form
SC Voucher Workflow Information
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� SC Voucher Creation
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� SC Voucher Creators and Approvers --- List of operators who create and/or approve SC vouchers in workflow.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� --- Register for online SC Voucher workflow training.
鈥� Service Center and Auxiliary Business Process Matrix --- Business process used by each service center and auxiliary for accepting orders and processing payments.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� SC Vendor Set-Up Request Form
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� SC Vendor Set-Up Request Form Example
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� SC Vendor Set-Up Instructions
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Operational Cash Advances via SC Voucher
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Creators and Approvers --- List of operators who create and/or approve requisitions in workflow.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Buyer Table --- Table that identifies the Buyer responsible for individual Colleges and/or Divisions.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� SC Voucher Creation
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� SC Voucher Creators and Approvers --- List of operators who create and/or approve SC vouchers in workflow.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� --- Register for online SC Voucher workflow training.
鈥� Service Center and Auxiliary Business Process Matrix --- Business process used by each service center and auxiliary for accepting orders and processing payments.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� SC Vendor Set-Up Request Form
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� SC Vendor Set-Up Request Form Example
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� SC Vendor Set-Up Instructions
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Operational Cash Advances via SC Voucher
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Creators and Approvers --- List of operators who create and/or approve requisitions in workflow.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Buyer Table --- Table that identifies the Buyer responsible for individual Colleges and/or Divisions.
Time Collection Devices
鈥� Time Capture Device Guide
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Web-clock instructions
Transaction Processing
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Best Practices for Vendor Payments --- Recommended procedures for paying external vendors, service centers, and auxiliaries, and reimbursing employees and students.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Fund Equity Transfers --- Do's and don'ts of transferring fund equity between local funds and between state funds.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Best Practices for Vendor Payments --- Recommended procedures for paying external vendors, service centers, and auxiliaries, and reimbursing employees and students.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Fund Equity Transfers --- Do's and don'ts of transferring fund equity between local funds and between state funds.
鈥� PO Doc Tol Errors --- How to identify and resolve Doc Tol errors.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� PO Creation Matrix --- Summarizes when a PO should be created, additional backup needed, and which PO business unit to use.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� PO Finalize Instructions --- Instructions for reviewing and releasing PO encumbrances.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� PO Processing Changes Related to Senate Bill 20 --- Summary of PO processing changes related to Senate Bill 20 (84th Legislature) that are effective September 1, 2015.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Procurement Methods for Federal and Non-Federal Funds --- Overview of procurement methods and the thresholds that apply to federal, non-federal, and mixed fund (federal and non-federal together) purchases or contracts for goods or services. See MAPP 04.01.01, Purchase of Materials, Goods, and Supplies through the Purchasing Department, for additional information.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Procurement Rules Checklist --- Quick reference to procurement rules, including special approval and backup requirements.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Prompt Payment and Payment Scheduling Summary --- Summarizes prompt payment and payment scheduling rules for vouchers covered in MAPP 04.01.10, Prompt Payment and Payment Scheduling.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� PO Creation Matrix --- Summarizes when a PO should be created, additional backup needed, and which PO business unit to use.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� PO Finalize Instructions --- Instructions for reviewing and releasing PO encumbrances.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� PO Processing Changes Related to Senate Bill 20 --- Summary of PO processing changes related to Senate Bill 20 (84th Legislature) that are effective September 1, 2015.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Procurement Methods for Federal and Non-Federal Funds --- Overview of procurement methods and the thresholds that apply to federal, non-federal, and mixed fund (federal and non-federal together) purchases or contracts for goods or services. See MAPP 04.01.01, Purchase of Materials, Goods, and Supplies through the Purchasing Department, for additional information.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Procurement Rules Checklist --- Quick reference to procurement rules, including special approval and backup requirements.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Prompt Payment and Payment Scheduling Summary --- Summarizes prompt payment and payment scheduling rules for vouchers covered in MAPP 04.01.10, Prompt Payment and Payment Scheduling.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� State Use Program FAQs --- Requirement to verify if goods or services are available from TIBH Industries
when using state funds.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Stipends --- Why not to use the word "Stipend."
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Student Repayment of Scholarship Awards
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥屄� SC Voucher Return Scholarship Funds Procedure
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Transferring Non-Payroll Expenses --- Describes the process and steps used to transfer non-payroll expenses between local funds, between state funds, from state to local funds, and from local to state funds.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Uniform Guidance (OMB Circular A-81) for Federally Funded Projects --- Summary of changes to procurement policies and procedures related to Uniform Guidance for federally funded projects. Changes are effective December 26, 2014.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Vendors on Hold --- Recommended procedures for vouchers where the vendor is on hold with the state
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Vendor Hold Status --- Procedures to check vendor hold status
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Stipends --- Why not to use the word "Stipend."
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Student Repayment of Scholarship Awards
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥屄� SC Voucher Return Scholarship Funds Procedure
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Transferring Non-Payroll Expenses --- Describes the process and steps used to transfer non-payroll expenses between local funds, between state funds, from state to local funds, and from local to state funds.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Uniform Guidance (OMB Circular A-81) for Federally Funded Projects --- Summary of changes to procurement policies and procedures related to Uniform Guidance for federally funded projects. Changes are effective December 26, 2014.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Vendors on Hold --- Recommended procedures for vouchers where the vendor is on hold with the state
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Vendor Hold Status --- Procedures to check vendor hold status
University Advancement Guidelines
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Gift Acceptance Manual
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Gift Acceptance Manual
UPS Agreement
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� UPS Account Set Up Form
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� UPS Contract Contact Information
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� UPS Contract FAQ鈥檚
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� UPS Account Set Up Form
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� UPS Contract Contact Information
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� UPS Contract FAQ鈥檚
Voucher Checklists
See 鈥淎P Voucher Checklists鈥� in the AP website ( ).
See 鈥淎P Voucher Checklists鈥� in the AP website ( ).
Voucher Workflow Information
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Voucher Creators and Approvers --- List of operators who create and/or approve
vouchers in workflow.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Voucher Online Training --- Register for online Voucher workflow training.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Voucher Workflow Handout --- Training material used in online Voucher Workflow training.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Voucher Workflow Matrix for Scholarships and Tax-Related Payments --- The matrix indicates which workflow path to choose (Scholarships or Tax) based on (1) the account used and (2) the classification of the payee (student, employee, etc.). This information is also provided on pages 3 and 4 of the Voucher Workflow Handout.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Voucher Creators and Approvers --- List of operators who create and/or approve
vouchers in workflow.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Voucher Online Training --- Register for online Voucher workflow training.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Voucher Workflow Handout --- Training material used in online Voucher Workflow training.
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Voucher Workflow Matrix for Scholarships and Tax-Related Payments --- The matrix indicates which workflow path to choose (Scholarships or Tax) based on (1) the account used and (2) the classification of the payee (student, employee, etc.). This information is also provided on pages 3 and 4 of the Voucher Workflow Handout.
- Voucher Payments to foreign vendors for services are subject to Tax Department review.
--- Link to Texas Comptroller鈥檚 list of state expenditures
Year-End Procedures
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� AP Accrual Procedure
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� AR Procedure
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Changing FY24 Vouchers to FY25
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Creating 998 Journal Entries
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Period 998 FAQs
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Prior-Year PO Encumbrances
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� AP Accrual Procedure
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� AR Procedure
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Changing FY24 Vouchers to FY25
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Creating 998 Journal Entries
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Period 998 FAQs
&苍产蝉辫;&苍产蝉辫;&苍产蝉辫;鈥� Prior-Year PO Encumbrances