ࡱ> OQN Hbjbj[[ .99 Fff8  ~U44444) 5TTTTTTT$"WY#U===#U448U=F44T=T&|i(4[ׁRm'TNU0~U'|ZL|Z$i(|Zi(,=======#U#U!d===~U====|Z=========f : The Treasurer is responsible for all banking relationships for the System. It is the Treasurers responsibility to act as the liaison between the System components and the banks. The Treasurer is responsible for ensuring that System Administration has implemented internal procedures and guidelines to address the handling of cash. The Treasurer shall report the status of policies and procedures at all components to the Vice Chancellor for Administration and Finance. The Treasurer is responsible for ensuring that the guidelines for the handling of cash within System Administration include, but are not limited to, authorization of persons to accept cash; immediate endorsement of checks upon receipt; offsite cash collections procedures; maintenance of a currency receipt log or other mechanism to record the receipt of currency; security and reconciliation of cash; preparation, approval, and transmittal of cash to the Treasurers Office for deposit into the designated university account; and periodic review of departmental cash receipts and reconciliation procedures. In addition, guidelines shall include a procedure for recording and processing revenue, enabling a transaction to be traced from the receipt of cash to the deposit of the cash in the designated university bank account, and recording of the cash receipts in the universitys financial records system. The Treasurer or designee will receive all notices (telephone calls, faxes, debit advices, and/or credit advices) from the banks regarding cash discrepancies. The Treasurer or designee will forward debit and/or credit advices, or other cash discrepancy related information, to the respective universitys Director of Financial Accounting (Director), or designee, within one day after receipt of the documentation from the bank(s). If the university requires additional information regarding an identified cash discrepancy, the Director will make a request in writing to the Treasurer. The Treasurer will then forward the request to the appropriate bank. The Treasurer or designee will maintain a communication log detailing the date the Treasurer requests additional information from the bank, a description of the cash discrepancy, the amount of the discrepancy, and the status of the resolution of the cash discrepancy. The Treasurer or designee will monitor the banks progress in providing the Treasurer with the requested information. Follow-up letters or telephone calls may be used as a means to monitor the status of the documentation request(s). Upon receipt of the requested documentation from the bank, the Treasurer will forward the documentation to the Director, or designee, at the university. The Treasurer or designee will maintain a detailed log of cash discrepancies that details the university, the date the university deposited the cash, the amount of the deposit discrepancy, and any comments related to the deposit discrepancy or its resolution. The Treasurer or designee will forward a copy of the cash discrepancy log to the Director, or designee, at each university on a monthly basis for review of all deposit discrepancies outstanding at the time and to further research and resolve those outstanding discrepancies. The Treasurer may delegate specific responsibilities in writing.     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