International Shipping
Shipping or taking controlled information, technology, and items outside of the U.S. whether temporarily or permanently, is considered an export and may require a license or authorization.
Factors that must be considered include:
- What is being shipped
- Who it is being shipped to
- The location of the end-user and any intermediate consignees
The Export Control Office can help you:
- Determine the export classification
- Determine whether a license is required
- Check the receiving individuals and entities
All international shipments must be approved by the Export Control Office prior to shipment. Please submit the to expedite approval. It is critical to ensure that Customs and export documents are completed correctly to avoid significant delays, lost shipments, and costly fines. Additional forms may be required including an Electronic Export Information or a Power of Attorney for Customs Processing. Please do not hesitate to contact the Export Office for help with your shipment.
The purpose of the Export Control International Shipping Form is to identify any international shipment which requires prior export control authorization from U.S. Government export authorities and/or special U.S. Customs filing. The Export Control Officer can assist with obtaining the appropriate license and/or Customs filing if needed.
NOTE: ANY TRANSACTION, including but not limited to shipments to/with a SANCTIONED OR HIGH-RISK COUNTRY (Iran, Syria, Cuba, North Korea, China, Russia and/or Venezuela) MUST be approved by the Export Control Office, regardless of the type or value.
Items that can ship WITHOUT review/approval to countries not listed above:
- Basic laboratory supplies such as test tubes, beakers, etc. (鈥淏asic Lab Supplies鈥� do NOT include chemicals, materials, electronics, biologics, and/or other items developed at the University, which DO require export review.)
- Basic office supplies
- Personal items such as clothing, toiletries, beauty products, etc.
- Textiles
- Household goods
- Promotional items (ex. cups, pens, folders, sweatshirts)
- Food products
- Artwork and artifacts
- Currency
- Documents containing published/publicly available technical data or non-technical data, including course-related academic materials, diplomas, immigration paperwork, and copies of legal documentation.
Record Retention
Under U.S. Export Control Regulations, and U.S. Import Regulations, records must be retained for five years after the completion of the activity and made available to the regulating authority upon request. Records that must be retained include all memoranda, notes, correspondence (including email), financial records, shipping documentation, as well as any other information related to the export activities. Additionally, when a license exception (EAR) or license exemption (ITAR) is used, or if a record is requested from a regulatory authority, additional records documenting the applicability of the exception/exemption may be required and, in some cases, there may be additional reporting requirements.