Moving/Relocation
- Approvals
Travel Request:
Before Employment Delegate-Unit Head-Certifying Signatory After Employment Employee-Supervisor-Certifying Signatory VP鈥檚 approval is required for foreign moving/relocation Travel Request
Expense Report:
Before Employment Delegate-Certifying Signatory-Tax-AP After Employment Employee-Certifying Signatory-Tax-AP - House-hunting Expenses
- Create an Expense Report from the 鈥淗ousehunting Travel Request鈥�
- Expense Report Header, Primary Purpose of Travel, 鈥淗ousehunting expenses鈥� should be selected.
- All expenses will be coded as 鈥淗ousehunting All Expenses (Taxed)鈥�. Be sure to add a comment as to what the expense is (i.e. airfare, lodging, meals, etc.)
- Moving Expenses (Not House-hunting)
- Create an Expense Report from the 鈥淩elocation Travel Request鈥�
- Expense Report Header, Primary Purpose of Travel, 鈥淢oving Expenses (Not Househunting)鈥� should be selected.
- All expenses will be coded as actual moving expenses in taxable expense account 56121 (Examples; 鈥淢ileage (Taxed), 鈥淢eal for Employee and Family (Taxed))
- Documentation
- The letter of acceptance of employment (offer letter)
- Authorization for Moving and Relocation Expenses ( Addendum A ), this form is processed through DocuSign
- Taxable Payments or Reimbursements to Employees Form ( Exhibit B ), this form is processed through DocuSign
- Itemized receipts, canceled checks, credit card statements, odometer readings, or other documents that substantiate the expenses being reimbursed must be uploaded to the Expense Report in Concur.
- Fully approved travel request
- Additional Information
A Travel card is not allowed to be used in order to cover moving and relocation expenses. State fund is not allowed to be used.
Sources: MAPP 04.02.01B, MAPP 02.02.05, MAPP 04.02.05